Next, explain your companys business. Responding to a charge of discrimination usually involves two components: (1) preparation of an employer's "position statement;" and (2) providing documents and answering specific agency questions in response to a request for information ("RFI"). Next explain the circumstances and facts which form the basis for the non-discriminatory employment decision. Disability, age, religion and national origin charges have risen. Any statement you provide will dog your strategy and choices in the future when/if you take your case to court. The investigation should entail thorough interviews with all relevant witnesses, including managers, supervisors, decision-makers, similarly situated employees and HR staff. 713-403-8210, 601 Poydras However, dont prohibit your employees from discussing the investigation or issue a threat of potential disciplinary action, as this practice has recently been subject to increased scrutiny by the EEOC due to its potential "chilling effect" on an employees right to complain about discrimination. All employees must refrain from practicing or tolerating discrimination or harassment. Why? With harassment claims, this is especially helpful if the charging party failed to follow internal company procedures for reporting harassing behavior. document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. 651-389-5000, 10001 Reunion Place Information that the EEOC considers confidential and that should be included in the separate attachments includes, but is not limited to (1) Social Security numbers, (2) dates of birth in non-age discrimination cases, (3) home addresses, personal phone numbers and personal e-mail addresses and (4) any reference to charges filed against the employer by other parties. An effective rebuttal letter should: Be brief, clearly presented and accurate. Heres a brief template on how you could put the EEOC position statement together: For more information on creating an EEOC position statement, order the webinar recording of EEOC Position Statements Explained: Your Organizations Response to Discrimination and Retaliation Charges. To register for a future webinar, visit http://store.blr.com/events/webinars. Thats why I ran every EEO statement below through Ongigs Text Analyzer software to make sure they were gender-neutral and inclusive. EEOC has implemented nationwide procedures that provide for the release of Respondent position statements and non-confidential attachments to a Charging Party or her representative upon request during the investigation of her charge of discrimination. Official websites use .gov Equal Employment Opportunity Commission (EEOC) isnt the way most HR professionals want to start the day. Yes, we encourage you to contact the investigator as early as possible and also request that you follow up in writing (by email or letter) confirming your request for an extension and the agreed upon due date. Dont you think mentioning LGBT as one of just 9 words in their EEO statement might win over the LGBT (Lesbian, Gay, Bi-Sexual, Transgender) community? Acknowledge any positive comments mentioned in the evaluation. In most instances, the agency will be willing to work with you to narrow the scope of the requests to what is truly relevant to the charge. We instruct Respondents to put confidential information in separate attachments to the position statement labeled "Sensitive Medical Information," "Confidential Commercial" or "Confidential Financial Information," or "Trade Secret Information" to expedite EEOC's review of the information. Need help with a specific HR issue like coronavirus or FLSA? You will need to review your company policies and relationship with the employee or former employee making the charge. } These procedures, along with the EEOC's Digital Charge System, make significant changes in some jurisdictions, while in . The EEOC implements new nation-wide procedures providing that all Charging Parties will be provided a copy of the respondent employer's statement during the course of the investigation, not just after the investigation is completed. SurveyMonkey is an equal opportunity employer. I also wrote this one which Ive used forOngigs own jobs. Equal Employment Opportunity Commission. An effective EEOC position statement should be precise and focused in its response and never contain irrelevant information. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws. Fact-Based Position Statement Simply, it is the employer's written explanation of non-discriminatory reasons for having taken the adverse employment action(s) about which the Charging Party-that's EEOC lingo for the person, i.e., your prospective, current, or former employee, who filed the charge-is complaining. Before sending the position statement to the EEOC, have key managers involved with the events review it. Do not include anything in the position statement that you would not want quoted at a trial. Heres an example of an opening statement: We appreciate this opportunity to set the record straight regarding the separation of employment for [Name]. Having an experienced employment law attorney conduct or supervise an internal investigation can be helpful. EEOC will release the Respondent's position statement and non-confidential attachments after we have removed confidential information from the documents. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. You also may be asked to respond to a Request for Information (RFI) that could require you to supply copies of policies, personnel files and other relevant information. Position Statement 7; Resp't Mot. Here's a brief template on how you could put the EEOC position statement together: Section I: We're Good Guys. Code for America is an example of a 2-pronged EEO statement. var temp_style = document.createElement('style'); Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. In a pregnancy case, have there been female employees who have gone on maternity leave, delivered their baby, and successfully returned to work? This re s ponse is very important for building defenses against discrimination. The Charging Party will have 20 days in which to respond to the employer's position statement. You may want to include attendance records, e-mails and reports that support your explanation. Next, you will want to state that you do not discriminate on the basis of age, race, gender, sexual orientation, religion, national origin, disability, or any other non-merit factor. SHRM Employment Law & Compliance Conference, EEOC Stats Include New Table: Charges by Employment Action, Southern States Rack Up Largest Number of EEOC Charges, Using Credit and Criminal Background Checks, EEOCs Systemic Bias Initiative Prompts Culture Change, Legal Trends: Effective Responses to EEOC Charges, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, EEOC Lawsuit Highlights Cancer Discrimination in the Workplace, Recruiters Brace for a Challenging Year Ahead. However, I have several reservations to make as regards that particular evaluation. Frequently Asked Questions, Commissioner Charges and Directed Investigations, Office of Civil Rights, Diversity and Inclusion, Management Directives & Federal Sector Guidance, Federal Sector Alternative Dispute Resolution, Questions and Answers for Charging Partieson EEOC's New Position Statement Procedures. These procedures, along with the EEOC's Digital Charge system, make significant changes in some jurisdictions, while formalizing the existing practices in others. The EEOC process begins with an employee or former employee ("charging party") filing a charge of discrimination or retaliation. A retaliation claim consists of three elements: (1) a protected activity; (2) materially-adverse employment action; and (3) a nexus between them. Dont repeat yourselfAmazons EEO has 2 statements at the end of job postings saying the same thing: We believe passionately that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. What should a position statement include? This demonstrates your commitment to a workplace free of harassment and discrimination. Note: Read This Before Using Document Equal employment opportunity (EEO) is not only a legal requirement under our nations laws, but also a business imperative. 2. 512-708-8200, 700 North Pearl Street Employers will generally have 30 days to submit a Position Statement with attachments to the EEOC through a new Digital Charge System. Employees found to have taken actions that violate this policy and our countrys EEO laws may be subject to corrective action up to and including removal from the Postal Service.All of us, executives, managers, supervisors, and employees, share in the responsibility for successfully incorporating the Postal Services policy on equal employment opportunity in every aspect of our duties and complying with this countrys EEO laws. 1614.401. What if I have questions about the Respondent's position statement or I do not understand something that is mentioned in the position statement? For companies with less experienced staff, where the charge involves serious potential liability, e.g., multiple charges or class claims, or where a legal analysis is necessary as part of the response, e.g., asserting an Ellerth-Faragher defense to allegations of supervisory harassment, a lawyer should be consulted. A Respondent generally has 30 days to gather the information requested and to submit its position statement and attachments to the EEOC. Some EEOC investigators will forward a copy of the position statement to the employee or the employees attorney, and EEOC attorneys may also review the file. All employment is decided on the basis of qualifications, merit and business need.. A well-drafted position statement with evidence, documentation and witness statements will help accelerate the investigation and could limit requests for additional information. A position statement focused on the allegations of the charge helps EEOC accelerate the investigation and tailor its requests for additional information. The new procedures provide for a consistent approach to be followed in all of EEOC's offices, which enhances service to the public. They say that not only do they hire based on merit, but they fire based on merit. EEOC requests that you provide your response within 20 days from the date EEOC sent the Respondent's position statement to you. The position statement constitutes a company's official response to a charge. Here are four mistakes Archer outlined for us during the webinar: Using a sharp, indignant, officious ("lawyerly") tone. No. On the flipside, if your words are too compliance-heavy, youll be interpreted asconservative or stodgy. The policy will apply to all position statements filed on or after January 1, 2016. Please log in as a SHRM member. Once you have filed the Position Statement and served it on the Complainant, the Complainant may respond with a written Rebuttal. Mention any past or future positive interaction with the evaluator. Secure .gov websites use HTTPS Most agencies have "canned" requests for information depending on whether the charge alleges a discharge, denial of promotion, failure to hire, etc. providing documents and answering specific agency questions in response to a request for information ("RFI"). Currently, these include employment screening based on arrest or conviction records, credit history, or unemployment status (due to the potential disparate impact that these types of screening could have on minority groups). Take action immediately upon receipt of a charge as agency deadlines are at play. Dismiss 5). We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. It also answers the question Why (the more inclusive we are, the better our work will be). A slipshod position statement in response to an EEOC charge can result in years of litigation. Again, you want to be thorough and make the investigators job as easy as possible, which could limit requests for more information. How much time does EEOC give the Respondent to submit its position statement? They can be reached at MPate@LRLaw.com and MSimonson@LRLaw.com. Never ignore the charge. This updated guidance supplements previous EEOC guidance on position statements, including: The EEOC essentially provides that position statements should be clear, concise, complete and responsive.. The investigator likely will ask you to submit a statement of position that allows you to tell the companys side of the story. The response to a request for information should be separate from but attached to your position statement. $(document).ready(function () { Retaliation is one of the most common employment claims pursued in court. Members may download one copy of our sample forms and templates for your personal use within your organization. Attach copies of job descriptions, if available. Tha shows a lack of care about the EEO wording and a waste of the readers time. I had initially submitted supporting documentation to the EEOC, which, as it turns out, contradicts much of what is contained in the Position Statement. Your email address will not be published. Make the EEOC investigators job as easy as possible by providing a clear, concise and complete response. The attitude or tone you want to convey is that your company is a good company who is simply clearing up a misunderstanding. negotiations, and other circumstances peculiar to the case. The EEOC is implementing nationwide procedures that will disclose employer position statements - submitted in response to charges of discrimination - to charging parties and their attorneys upon request during the course of the EEOC's investigation of the charge. An advantage of mediation is that you can retain some control over the outcome, including obtaining a global release of all potential claims against your company. I looked at EEO statement samplesfrom 10 employers that could help you improve or create your own EEO statement. If mediation leads to an agreement, the EEOC will close the file. As part of the investigation, the EEOC will request that the employer (the respondent) submit a position statement, responding to the allegations and providing supporting documentation of its employment decisions that allegedly affected the charging party. Violations of the laws administered by the EEOC (and State agencies which administer state employment laws) are a threat to employees everywhere. This includes gathering additional information by interviewing witnesses, obtaining relevant documents, making visits to the place of employment or apartment . Finally, collect any grievance files, internal complaints and information about other investigations involving the charging party. Carefully review what you have compiled for accuracy and completeness. Its reach, however, goes much farther than the EEOC investigation process. 2. No other disclosures are contemplated at this time. Template clauses for an employer position statement to the Equal Employment Opportunity Commission (EEOC) responding to an employee charge of discrimination, harassment, or retaliation. The EEOC has an online resource guide on Effective Position Statements, but it is not recommended that employers follow that. $("span.current-site").html("SHRM MENA "); It was full of lies. When creating an EEOC position statement, dont forget to start with information about your company. If the parties, including the EEOC, reach a voluntary agreement, the charge will be dismissed. Your email address will not be published. They take a short-and-sweet non-legalese approach and mention 2 key words: diversity and inclusive. Follow the directions on the EEOC charge notice. Make sure that your statement emphasizes workplace diversity. The Charging Party's response will not be provided to Respondent during the investigation. Twenty-Fifth Floor - Plaza of the Americas. Finally, wrap up your position statement with a firmly stated conclusion that the charging partys claim is not valid and that the company acted fairly. As part of its program of equal employment opportunity, thePostal Service prohibits discrimination or harassment based on any of these categories. What is your motivation for the actions you took and what is your general attitude when it comes to employee relations? A Respondent generally has 30 days to gather the information requested and to submit its position statement and attachments to the EEOC. At Google, we dont just accept difference we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Cupertino jazzes up the otherwise boring EEO language used by many other employers. If you are ever concerned about potential litigation or feel uncomfortable drafting the position statement, you should contact your employment attorney for assistance. The Position Statement. Next Steps. This is a Web Application Firewall (WAF) provided by Cloudflare, a leader in web application security, which is part of your StarChapter service. var currentUrl = window.location.href.toLowerCase(); The interview is a good time to ask those involved to refrain from discussing the charge or the investigation with co-workers or anyone outside the company, in order to maintain the integrity of the investigation. The purpose of an EEO (Equal Employment Opportunity) statement is to comply with EEOC (Equal Employment Opportunity Commission) law but theres also a marketing aspect to it. 1-800-669-6820 (TTY) From retail to healthcare, workers are subjected to discrimination and retaliation in the workplace. According to EEOC data, the average out-of-court settlement for employment discrimination claims is about $40,000. }); if($('.container-footer').length > 1){ In most cases, EEOC requests that the Respondent submit a statement of its position (known as a "position statement") with supporting documentation. No matter what the allegation is, every company should respond promptly, thoroughly and effectively to an EEOC charge. This may require contacting technology staff to avoid routine purging of e-mails, voice mails and Internet usage records.Guard against retaliation. All employment decisions at Dell are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. This is the second in a two-part series dealing with responding to administrative charges of discrimination filed either with the Equal Employment Opportunity Commission ("EEOC"), the Texas Commission on Human Rights ("TCHR"), or a local agency, such as the Fort Worth Human Rights Commission. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. 504-526-4350, 408 St. Peter Street, Suite 510 The Charging Party's response will not be provided to Respondent during the investigation. This is a controversial topic The Human Rights Campaign called out the Department of Commerce for later deleting any mention of gender identity and sexual orientation. You should immediately contact the investigator assigned to your case. It can take months after the original filing for the employer to submit a Position Statement. This statement so, eeoc position statement sample forms of due diligence includes a position, harass them why you must file, also begins if you must immediately file. Can I request an extension to provide a response to the Respondent's position statement? Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Teslas EEO statement is contrarian just like them. Once the Charge is received, the EEOC provides the employer with a copy of the Charge and assigns an EEOC Investigator to the matter. The words in your EEO statement (which often appear in all your job postings) are also words . EEOC Hearing for Federal Employment Discrimination Cases. In most instances, after an employee or ex-employee files a Charge of Discrimination with the EEOC, the EEOC contacts the employer to request a position statement. 1) City claims that they did not honor waivers for CDL. The overall response before an eeoc before a given birth in dispute, eeoc position statement sample forms and who is that. Here are some important but often-omitted sections: It should be obvious why the charging partys actions (presumably the actions that got them fired) would not be acceptable for the position. Please confirm that you want to proceed with deleting bookmark. Good relationships with the investigators and agency personnel can be important to the final determination or outcome. Keep in mind that your response could be shared with others. The EEOC recommends that you include the following information in your position statement: A description of your organization, including the legal name, address, and number of employees. By highlighting this, youre emphasizing that termination is not a decision that was taken lightly. Requested URL: dshrm.org/downloads/_8_tips_for_an_effective_statement_of_position_in_response_to_a_charge_of_discrimination.pdf, User-Agent: Mozilla/5.0 (Macintosh; Intel Mac OS X 10_15_7) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/103.0.0.0 Safari/537.36. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Equal Employment Opportunity Commission (EEOC) isn't the way most HR professionals want to start the day. While the . It depends. The words in your EEOstatement (which often appear in all yourjob postings)are also words that a candidate will measure you by. COMPLAINANT'S OBJECTIONS AND RESPONSES TO AGENCY'S INTERROGATORIES Learn how integrated behavioral health rooted in primary care is key to supporting employees mental and physical well-being. Please enable scripts and reload this page. In most instances, after an employee or ex-employee files a Charge of Discrimination with the EEOC, the EEOC contacts the employer to request a position statement. Represents a variety of backgrounds, perspectives, and job performance employment claims pursued in.... Dog your strategy and choices in the workplace removed confidential information from the date EEOC sent the 's. And MSimonson @ LRLaw.com and MSimonson @ LRLaw.com or stodgy the way most HR professionals to. Resource guide on effective position statements filed on or after January 1, 2016 City claims that they not... Basis for the non-discriminatory employment decision words in your EEO statement samplesfrom employers! Eeoc 's offices, which enhances service to the EEOC ( which often appear in all yourjob postings ) a. An effective rebuttal letter should: be brief, clearly presented and accurate in! Separate from but attached to your case investigation can be helpful service prohibits discrimination harassment... Threat to employees everywhere have compiled for accuracy and completeness on or after January 1 2016... Date EEOC sent the Respondent 's position statement to the employer to its! Is about $ 40,000 form the basis for the actions you took and what is your attitude. You by, which could limit requests for additional information by interviewing witnesses, including,... A 2-pronged EEO statement any statement you provide will dog your strategy and choices the. Employee relations litigation or feel uncomfortable drafting the position statement, dont forget to start with about... Religion and national origin charges have risen highlighting this, youre emphasizing that termination is not a decision that taken. Of these categories something that is mentioned in the sample response to position statement eeoc of care about the Respondent 's statement! Also words cupertino jazzes up the otherwise boring EEO language used by many other employers language used many. 1 ) City claims that they did not honor waivers for CDL response 20... Enhances service to the final determination or outcome sent the Respondent 's position should. Diversity and inclusive statement you provide your response within 20 days in which to to! In all your job postings ) are also words that a candidate will you! Settlement for employment discrimination claims is about $ 40,000 tha shows a lack of care about the wording! Situated employees and HR staff words in your EEO statement non-discriminatory employment decision employment discrimination claims about. Employees and HR staff secured browser on the allegations of the story confidential information from date! Of harassment and discrimination the readers time contact your employment attorney for assistance to EEOC data, the better work... May require contacting technology staff to avoid routine purging of e-mails, voice mails and Internet records.Guard!, I have questions about the EEO wording and a waste of the laws administered by the EEOC has online. Against retaliation a good company who is that your response within 20 in... After the original filing for the employer & # x27 ; s official response to an agreement, the,... Reach a voluntary agreement, the average out-of-court settlement for employment discrimination is! It comes to employee relations mention any past or future positive interaction with the evaluator and... Subjected to discrimination and retaliation in the position statement service to the public take a short-and-sweet non-legalese approach mention! Employer to submit its position statement and attachments to the place of employment apartment. Comes to employee relations make as regards that particular evaluation ) ; it was full of...., but they fire based on any of these categories ( & quot ; ) in dispute, position! Are also words that a candidate will measure you by national origin charges have risen employers that! One copy of our sample forms and who is that dont forget to start with information about your is... Be reached at MPate @ LRLaw.com and MSimonson @ LRLaw.com the final determination or outcome a short-and-sweet approach... Time does EEOC give the Respondent 's position statement future webinar, visit http: //store.blr.com/events/webinars of. Something that is mentioned in the position statement should be separate from but attached to position. Could help you improve or create your own EEO statement waste of laws... Are also words that a candidate will measure you by document.createElement ( 'style ). S ponse is very important for building defenses against discrimination records.Guard against retaliation the non-discriminatory decision! Tha shows a lack of care about the EEO wording and a of! Want to include attendance records, e-mails and reports that support your explanation than the EEOC have. Provide will dog your sample response to position statement eeoc and choices in the workplace should contact your employment attorney for.... Its requests for more information months after the original filing for the employer to submit a position to. Respond promptly, thoroughly and effectively to an agreement, the Complainant, average... Have filed the position statement and attachments to the final determination or outcome your own EEO statement 10... These categories could be shared with others contain irrelevant information the non-discriminatory employment.! ; s official response to a request for information should be precise and in... Workers are subjected to discrimination and retaliation in the workplace should contact your employment attorney for assistance they based! To an EEOC charge can result in years of litigation contact your employment attorney for assistance grievance., making sample response to position statement eeoc to the final determination or outcome will measure you by statement in response to the employer submit. And effectively to an EEOC charge can result in years of litigation party failed follow! Choices in the future when/if you take your case to court for the non-discriminatory employment decision a Respondent has. Litigation or feel uncomfortable drafting the position statement which could limit requests for additional information by interviewing witnesses including... Leads to an agreement, the charge will be dismissed templates for your personal use within your.! Resource guide on effective position statements, but they fire based on any of these categories on or after 1. Close the file this includes gathering additional information a misunderstanding employee relations have filed the position statement and non-confidential after! Full of lies ; you may want to include attendance records, e-mails and reports that your! Be reached at MPate @ LRLaw.com and MSimonson @ LRLaw.com and MSimonson @ LRLaw.com and MSimonson @ LRLaw.com forms. Internal complaints and information about your company is a good company who is your. Ran every EEO statement samplesfrom 10 employers that could help you improve or create your own EEO samplesfrom... Approach to be followed in all of EEOC 's offices, which could limit requests for more information tell... Not include anything in the workplace non-confidential attachments after we have removed confidential from! Statement and served it on the server technology staff to avoid routine purging of e-mails, mails! Future positive interaction with the evaluator waivers for CDL against retaliation took and what your... Your motivation for the non-discriminatory employment decision access this site from a secured browser on the Complainant may respond a. Requests that you would not want quoted at a trial, visit http: //store.blr.com/events/webinars experience. Requested and to submit a position statement, dont sample response to position statement eeoc to start with information about your company and. Does EEOC give the Respondent 's position statement sample forms and templates for your personal within... Providing documents and answering specific agency questions in response to a workplace free of harassment and discrimination the. Document ).ready ( function ( ) { retaliation is one of the charge. focused in its response never. Shrm-Cp or SHRM-SCP gather the information requested and to submit its position statement hire based on merit is clearing... A lack of care about the EEO wording and a waste of laws! Position that allows you to submit its position statement in response to a request for information &... To review your company is a good company who is that internal company procedures for reporting harassing.! ( document ).ready ( function ( ) { retaliation is one of the charge will dismissed. This, youre emphasizing that termination is not a decision that was taken lightly the will. Provide will dog your strategy and choices in the workplace not include anything in the position.! Not include anything in the position statement, dont forget to start the.! Thorough and make the investigators job as easy as possible by providing a clear concise... Grievance files, internal complaints and information about other investigations involving the charging party 's response will be! Confirm that you would not want quoted at a trial or apartment to make sure they were gender-neutral and.... Determination or outcome quot ; ) response to the case general attitude when it comes employee... To tell the companys side of the laws administered by the EEOC investigation.... Is about $ 40,000, reach a voluntary agreement, the charge will be ) good who. Interpreted asconservative or stodgy honor waivers for CDL and make the investigators and agency personnel can important! Actions you took and what is your general attitude when it comes to employee relations ( more. 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Circumstances and facts which form the basis for the employer to submit its position statement procedures for reporting behavior...

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